INVESTMENT SALES - ADMINISTRATIVE ASSISTANT - Holliday Fenoglio Fowler, L.P (New York, NY) in Manhattan, New York For Sale
Job Summary
This position will be responsible for providing support to Producers as well as Production Support in marketing of real estate transactions from start to finish.
Main Responsibilities
Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.
Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
Organize Producers' calendars, make travel arrangements and process expense reports.
Assist Producer and Real Estate Analysts in the preparation ofmarketing materialsfor real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports,etc.
Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
Maintain internal web-based database;manageand updatedeal statuses, managepress releases, marketing lists, activity tracking, and send e-mail blasts.
Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
Organize and file important deal-related correspondence.
Coordinate graphic design with design team.
Work with vendors to arrange photography.
May require some receptionist relief duties.
Back up support to other Administrative Assistantsas needed.
Must be able to occasionally work overtime on short notice.
Other duties as assigned.
Experience Required
Minimum 3-5years of related administrative, marketing, or communicationsexperience.
Excellent communication, organizational, grammatical, and time-management skills.
Ability to prioritize,multitask, and meet tight deadlines.
Ability to work in a fast-paced, team-oriented, environment.
Demonstrate problem-solving, decision making, and analytical skills.
Commercial Real Estate experience preferred.
Education
Real Estate/Finance background is preferred.
High School graduate required/college a plus.
Computer Skills
Minimum of 2 years of experience requiredin graphic design usingAdobe CreativeDesignSuite (InDesign, Illustrator, PhotoShop).
Intermediateworking knowledge of Outlook,Word, Excel and PowerPoint(Office xxxx version).
Database experience is a plus.
Environment
Office work with computers, copiers, and scanners.
HFF is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, age, handicap or disability, veteran status or any other characteristic protected by law.
Source: http://www.jobs2careers.com/click.php?id=xxxxxxxx09.96