Senior Administrative Assistant - New York City, NY - Deloitte (New York) in Manhattan, New York For Sale
Key Role Description:
Performs standard and advanced administrative and clerical duties, as well as independent project assignments for internal clients. Provides direct support to Partners, Principals, and Directors (PPD) or Managers and Senior Managers. Position requires comprehensive knowledge of Deloitte&#xxxx;s policies and processes. Position also requires comprehensive knowledge of client&#xxxx;s function and industry. If job is in a service center environment, in addition to providing direct administrative support, may also coordinate work of other Administrative Assistants through monitoring an assignment queue and distributing work.
Job Responsibilities:
Performs a broad range of administrative details of a highly confidential nature, on a regular basis, requiring a high level of discretion. Often handles highly sensitive and confidential information.
Conducts quality assessments and coordinates administrative tasks with other functions.
Coordinates all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary. May on occasion include travel arrangements for PPD&#xxxx;s accompanying team.
Prepares all types of correspondence often acting independently, including letters, memorandums, agendas, reports.
Prepares additional documents as needed, this includes composing, proofreading, formatting, and editing documents into client ready deliverable. For projects requiring print services, submits and manages job request through Document Creative Services or Standard Register. May on occasion include document management for PPD&#xxxx;s team.
Prepares and reconciles time and expense reports as well as performing audits as necessary.
Advanced proficiency in DPS, including invoicing, adjustment submissions, write-off requests and close/reinstate projects as needed.
Resolves DPS compliance issues, and handles research requests and billing analysis to draft invoices as needed.
If located in a service center environment and/or part of a shared services work model, may coordinate and distribute the daily assignments to other Administrative Assistants; monitors and balances workloads.
Acts as the Internal Initiative Champion for local, regional and national business initiatives.
Performs other job-related duties as assigned.
Qualifications:
Degree preferred not required; or 3 to 5 years of related experience in administrative support for a large professional services organization.
Relevant experience, preferably in a large corporate, professional services environment
Advanced computer skills - Microsoft Word, Excel, PowerPoint, Outlook
Ability to work effectively as a team member
Significant attention to detail and follow-through skills
Excellent organization and time management skills
Excellent interpersonal skills and pleasant, positive demeanor
Ability to prioritize and take initiative - assertive and confident
Ability to multi-task in a high-stress environment
Significant attention to detail and follow through skills
About Deloitte
As used in this posting, &#xxxx;Deloitte&#xxxx; means Deloitte Services LP, a subsidiary of Deloitte LLP. Please seewww.deloitte.com/us/aboutfor a detailed description of the legal structure of Deloitte LLP and its subsidiaries.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
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